software

Hoping someone can help me with this, I've read some related topics and
couldn't apply the principles to my own problem (might take me a while to
explain)...

I record all incidents and issues that arise within our business in a
spreadsheet, with the following column headings.

A - ENTERED BY [person entering places their initials here]
B - DAY [1 - 31]
C - MONTH [1 - 12]
D - YEAR [1999 - 2006]
E - FIN YEAR [98-99 - 05-06]
F - SITE [Name of site]
G - BUSINESS [Cleaning, Catering, Security, Hospitality]
H - TYPE [Retail, Commercial, Industrial etc]
I - MANAGER [Managers name]
J - FIRST NAME [of person involved in incident]
K - SURNAME [of person involved in incident]
L - PRIMARY CODE [1-9 represents incident type, ie. 2=1st aid, 6= public
liability]
M - SECONDARY CODE [various numbers]
N - ADDITIONAL CODE [if more than one secondary code is applicable]
O - BODY PART [1 - 24, ie. 1=ankle, 23=wrist]
P - DESCRIPTION [free text incident description]

I want to create a table on another worksheet that can calculate statistics
based on the information entered, currently the spreadsheet has 2309 rows.

For example I want to write a formula to calculate how many first aid
injuries the security division had in financial year 05-06, without filtering
the list to work out? This is just one of the many statistics I'd like to
produce and would be most grateful if anyone has any ideas.

Second query, is there any way I can link the data to another worksheet, for
example a security worksheet. So that if SECURITY is entered in column G the
entire row will copy across to the security worksheet.

If you haven't figured by now my knowledge is pretty basic so pls excuse if
I am confused by your response.

Thanks for any anticipated assistance!Look at pivot tables

See www.contextures.com/xlPivot01.html
and www.peltierteh.com/Excel/Pivots/pivottables.htm--
HTH

Bob Phillips

(remove xxx from email address if mailing direct)

quot;Twinkle17quot; gt; wrote in message
...
gt; Hoping someone can help me with this, I've read some related topics and
gt; couldn't apply the principles to my own problem (might take me a while to
gt; explain)...
gt;
gt; I record all incidents and issues that arise within our business in a
gt; spreadsheet, with the following column headings.
gt;
gt; A - ENTERED BY [person entering places their initials here]
gt; B - DAY [1 - 31]
gt; C - MONTH [1 - 12]
gt; D - YEAR [1999 - 2006]
gt; E - FIN YEAR [98-99 - 05-06]
gt; F - SITE [Name of site]
gt; G - BUSINESS [Cleaning, Catering, Security, Hospitality]
gt; H - TYPE [Retail, Commercial, Industrial etc]
gt; I - MANAGER [Managers name]
gt; J - FIRST NAME [of person involved in incident]
gt; K - SURNAME [of person involved in incident]
gt; L - PRIMARY CODE [1-9 represents incident type, ie. 2=1st aid, 6= public
gt; liability]
gt; M - SECONDARY CODE [various numbers]
gt; N - ADDITIONAL CODE [if more than one secondary code is applicable]
gt; O - BODY PART [1 - 24, ie. 1=ankle, 23=wrist]
gt; P - DESCRIPTION [free text incident description]
gt;
gt; I want to create a table on another worksheet that can calculate
statistics
gt; based on the information entered, currently the spreadsheet has 2309 rows.
gt;
gt; For example I want to write a formula to calculate how many first aid
gt; injuries the security division had in financial year 05-06, without
filtering
gt; the list to work out? This is just one of the many statistics I'd like to
gt; produce and would be most grateful if anyone has any ideas.
gt;
gt; Second query, is there any way I can link the data to another worksheet,
for
gt; example a security worksheet. So that if SECURITY is entered in column G
the
gt; entire row will copy across to the security worksheet.
gt;
gt; If you haven't figured by now my knowledge is pretty basic so pls excuse
if
gt; I am confused by your response.
gt;
gt; Thanks for any anticipated assistance!
gt;